Canon Solutions America

Executive Assistant

Location US-IL-Itasca
Posted Date 2 months ago(12/12/2017 11:05 AM)
Job ID
15829

Overview

Canon Solutions America is a Canon U.S.A. Company providing integrated systems technology that comprise one of the strongest solutions portfolios in the document management industry. If you are a detail oriented, motivated individual and you enjoy a challenge, this may be the position for you!

 

The Canon Solutions America Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities.  Responsible for confidential and time sensitive material. Canon Solutions America offers a competitive compensation package including medical, dental, vision, 401(k) Savings Plan, profit sharing, success sharing, educational assistance, recognition programs, vacation, and much more!

Responsibilities

  • Receive, screen, and route telephone calls, mail and correspondence, being sensitive to priorities and importance.
  • Arrange and schedule appointments, receive visitors, disseminate information pertaining to general company policies and procedures, and use own judgment in handling routine matters in order to conserve executive's time.
  • With guidance and specific instruction, assist in compiling research as it pertains to the establishment of procedures for department projects and administrative support requirements. Collect, verify, and calculate data from internal and external sources, and provide specific information to executive.
  • With initiative, and for items that require executive's signature, compose responses to correspondence, which may outline or explain operational policies or procedures.
  • Handle details for maintenance of office functions such as ordering supplies and services, processing expense reports, and filing.
  • May be required to attend meetings and conferences to assist executive.
  • Responsible for managing executive calendars and all aspects of travel.

  • Prepare presentations and other documents, including spreadsheets and reports, as needed.

  • Plan and arrange meetings and ensure proper preparation and maintenance of organization reports.

  • Assist other executives or assistants, may be require additional responsibilities as requested. 

Qualifications

  • High School diploma, or equivalent, college education a big plus. 
  • Minimum of 7-8 years of experience.
  • Prior experience supporting executive level employees.
  • Advanced Excel and Powerpoint skills required. 
  • The ability to deal with confidential matters effectively required.
  • Effective communication and organizational skills required. 

Canon Solutions America, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristics protected by law.

 

EOE Minorities/Females/Individuals with Disability/Protected Veterans

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